FRIENDS OF DONALD PARK, JULY 18, 2000, 7:00 -10.00 P.M.

ATTENDEES: DIRECTORS: PAT HITCHCOCK, DAVE HUGHES, STEVE O'NEILL, MARY SPAAY, BOB WOODBURN ( BY PROXY), JUDY KOEPPL, BOB GEIMER, MOLLY MURRAY, AND VICKI ANDERSON FOUNDERS: JIM AND MERLE WOODBURN AND JACKIE GEIMER
ACTING PRESIDENT: MARY SPAAY ,
ACTING SECRETARY: VICKI ANDERSON

CALL TO ORDER BUSINESS MEETING OF THE BOARD OF DIRECTORS by Mary Spaay.

MINUTES-5/16/00: Report deferred until 8/22/00 meeting.

TREASURER'S REPORT 7/9/00: MOTION by Murray/Hughes to approve.

DISCUSSION: Treasurer B.Woodburn reports four missing checks for membership totalling $110.00 He has contacted the donors. The FoDP, Inc. owes $3751.02 to Attorney Zilavy.He will hold the bill until we can access funds.

Revenue: $650.00 -- membership

60.00 - donation by D. Anderson & G. Farley

500.00 - donation by B.Woodburn for tax exempt application fee

unspecified - donation by S.O'Neill to cover the brochure printing expense

Expenses: $500.00 tax exempt application fee

18.57 endorsement stamp purchase

Balance: $691.43 on 7/9/00. Motion carried unanimously.

MEMBERSHIP REPORT by B. Geimer: An additional $355.00 in membership fees has been collected as of 7/18/00. DISCUSSION: At this time, the brochure and membership coupon shall direct mail to Pat's address. Pat will collect all mail, uponened, in a special box. The Secretary will open and receipt all mail at Pat's house. Membership mail will be delivered to B. Geimer. The Secretary will research what paperwork would be required to change the address to a post office box instead of Pat's address.

NEW BUSINESS:

A. WEB PAGE - Presentation by Tim White. MOTION by Koeppl/Murray to authorize Tim White to set up a webpage for the FoDP, Inc. using the domain name of donaldpark.org. at a cost of $134.00/year. DISCUSSION: Tim White has volunteered to serve as webmaster to put the material we submit on the webpage. Tim will not be responsible for generating any material. He requests new material on a monthly basis. J. Koeppl agreed to accept submitted material, prioritize it for publication, and get it to Tim. J. Koeppl will not be responsible for editing or writing material. Our webpage will provide a link to Dane County Parks webpage. Motion carried unanimously.

B. PICNIC AREA COMMITTEE - Presentation by Conrad Anderson. MOTION by Koeppl/Murray to direct C. Anderson to submit a letter to Mick Klein Kennedy, Dane County Parks landscape planner, outlining the Boards opinions for a phased in development of the picnic area in 2000 with the general recommendation that we proceed as soon as possible. DISCUSSION - see letter attached. Motion carried unanimously.

C. UPPER SUGAR RIVER WATERSHED CAPACITY BUILDING GRANT MEMORANDUM OF UNDERSTANDING (MOU)- Letter of 6/22/00 from Louise Goldestein, Adult Conservation Team Manager, Dane County Park outlining the procedure for the distribution of the $4000.00 Rivers Protection Grant. MOTION by Murray/Koeppl to endorse the MOU and designate Mary Spaay as the liaison to the Capacity Building Grant Committee. DISCUSSION: M. Spaay will notify L. Goldstein of anticipated expenditures. Please note that volunteer hours, including committee and board work, are an important part of the match we have to provide as our part of the grant. Please go back and keep track of all your volunteer hours since the first meeting in 1/00. Motion carried unanimously.

OLD BUSINESS:

A. MEMBERSHIP DRIVE - BROCHURES AND MAILING: MOTION by Anderson/Hitchcock to implement a two phase membership drive. Phase I - Print up more brochures and send to approximately 120 families on a big list generated by V. Anderson and P. Hitchcock and distribute to attendees at a Garden Club event at Donald Park on 8/15/00. M. Spaay will submit an article to the "Mt. Horeb Mai" and "Verona Free Press" inviting the public to attend the event. Phase II - V. Anderson will distribute the big list to the Board. Please notify her of any additions, who will then be sent a brochure. Motion carried unanimously.

B. VOLUNTEERS: New volunteers are always appreciated. Discussed new groups to contact: confirmation class, eagle scouts, ads in the " Mt.Horeb Mail", notices in the Isthmus re: events/meetings. In addition to Tuesday a.m. 8:30 - 12:00, Pat is open to Saturdays by appt., special work days four times a year, or the first Saturday of each month during appropriate seasons, etc.

C. RESOURCES: Olive Thomsen has volunteered to speak on early prairie planting - the history of prairies. Kathy Morgen has an interesting nature slide program..

D. BILLS: MOTION by Murray/Koeppl to approve the bills as received to reimburse B. Geimer for Office Max expenses. Motion carried unanimously.

NEXT MEETING: Tuesday, August 22, 2000. Note: change from 3rd Tuesday of the month due to Aug. 15 event.

ADJOURN: MOTION by Hitchcock/Murray. Motion carried unanimously

REMINDER: AN ARCHEOLOGICAL SURVEY SHOULD BE COMPLETED BEFORE ROAD WORK IN THE PICNIC AREA IS BEGUN.

Respectfully Submitted by Vicki Anderson