FRIENDS OF DONALD PARK, INC. MONTHLY MEETING OF THE BOARD OF DIRECTORS: 10/12/02.

IN ATTENDANCE: BOARD: M. MURRAY, M. SPAAY, K. IGNATIUS, B. WOODBURN, P. HITCHCOCK, B. GEIMER, D. HARTMAN, S. O'NEILL, AND D. HUGHES

FOUNDER: NAN WOODBURN, SECRETARY: V. ANDERSON

PRESIDENT: M. MURRAY, SECRETARY: V. ANDERSON

CALL TO ORDER THE ANNUAL MEETING OF THE MEMBERS: by President Murray at 10:36 a.m.

MINUTES: MOTION by Woodburn/O'Neill to approve the minutes of the 10/13/01 annual meeting. Motion carried unanimously.

FINANCIAL REPORT BY B. WOODBURN: Balance of $32,591.00. Special thanks to B. Geimer,

D. Hughes, and M. Spaay for assisting the treasurer.

EDUCATION REPORT BY M. SPAAY:

* 180 third grade students visited the Park to collect seeds under the direction of Wayne Pauly, teachers, parents and volunteers. This annual event continues to be a great success.

* FYI: Speaking of W. Pauly, he received a lifetime achievement award from the Friends of the Arboretum for his prairie restoration work.

HORSE TRAIL BY D. HUGHES:

* Horse trails in the Park are almost complete and two days of work on the outside trails has begun. Trail completion date is unknown at this time as it is dependent upon the number of volunteers available to work and the status of the parking area on CTH G.

* The parking area is progressing. Dane County landfill lent Dane County Parks equipment to rip/tear fill from the site to avoid hauling in fill.

* Fundraising is ongoing, spearheaded by Jean Warrior, executive secretary to D. Hughes, and three to four volunteers. The next big project is a 30' x 80' shelter in the parking area, estimated cost: $40,000.00. The spring brat sale, Purina horse feed bagging job and a raffle are being considered for 2003. (state license requirements for raffles questioned)

* Two recent notices mailed: 1. Horse trail committee help wanted: volunteer coordinator, publicity, fundraising, special events planner, and landowner liaison, and 2. Fall events postcard.

THANKS: Outgoing Board members M. Murray and M. Spaay were presented gift certificates in appreciation for the huge contributions they both made in their years on the Board.

MEMBERSHIP REPORT BY GEIMER: 95 memberships to date: 60 families, 31 individuals, 2 businesses, and 2 non-profit organizations. Memberships are on target with last year.

PICNIC AREA AND VOLUNTEER REPORT BY HITCHCOCK:

* Picnic area opened in 6/1/02. Special thanks to Nina and Jacob Mills for the spectacular giant puppet show. The trail is being appreciated by a lot of people. Ongoing maintenance is being done by a group of Edgewood high school students as part of their required community service.

* K. Ignatius has volunteered to write thank you notes as needed for various donations to the Park: Marcel Gambrero framed pictures of Park scenes. David Brown donated materials for the naturalist library in the bunk house.

* Reminder: Board members need to tally the number of volunteer hours and submit to P. Hitchcock.

FUNDRAISING BY O'NEILL: Upcoming projects include expanding the newsletter into a fundraising tool with the goal of raising $10,000.00, the minimum required for an endowment. Presently, the mailing list is being organized and expanded to include members of the greater community.

TRAILS BY GEIMER: MOTION by Geimer/_________to authorize Chuck Gerhard to research with the State Historical Society all information available on the Marty home site located near the springs. Motion carried unanimously. The trail from the picnic area to the springs, in conjunction with the DNR, is a priority.

DANE COUNTY PARK STAFF: Louise Goldstein expressed her gratitude to the Friends for being sterling examples of partners and for making great accomplishments in warp speed. As the person who nominated the Friends for the United Way Volunteer of the Year Award, she is thankful that the Friends received it because it was richly deserved.

NOMINATIONS FOR BOARD OF DIRECTORS 2002-03 FOR THREE YEAR TERMS: Steve Gauger, Pat Hitchcock, and Donna Thomas. Seeing no other nominations, all elected by unanimous consent.

ADJOURN: Motion to adjourn the 2002 annual meeting carried unanimously.

CALL TO ORDER THE MONTHLY BUSINESS MEETING OF THE BOARD: by Vice-President Ignatius at 11:20 a.m.

ELECTION OF OFFICERS: President: S. Royston, Vice-President: K. Ignatius, Secretary: S. Gauger, and Treasurer: B. Woodburn. Motions carried unanimously.

NEWSLETTER: MOTION by Geimer/_______to use the printing services of Sprint Print as researched by Jeanne Eloranta for a one year trial. Discussion: With the goal of producing a newsletter four times a year, these services would make it more efficient and economical. The format is established, the Board can communicate via e-mail with the service, and a bulk mailing rate is available. The Horse Trail Committee will discuss coordinating their mailing with this service. A special thank you to Judy Koeppl for her work on the newsletter all by hand. Motion carried unanimously.

ADJOURN: Motion to adjourn carried unanimously.

NEXT MEETING: Tuesday, 11/19/02, 7:00 P.M. - TOWN HALL. Please notify S. Royston of any agenda items. Please call S. Royston if unable to attend/will arrive late: 832-1505.

December meeting: The Andersons would enjoy hosting the Tuesday, 12/17/02 meeting with holiday cheer at their home. Please decide if you want to do that and let me know.

RESPECTFULLY SUBMITTED, VICKI ANDERSON, SECRETARY