FRIENDS OF DONALD PARK, INC. MONTHLY BOARD OF DIRECTORS MEETING:
11-19-02, 7 P.M. AT THE SPRINGDALE TOWN HALL

IN ATTENDANCE: BOARD: SHARON ROYSTON, NINA CHENEY, KIM IGNATIUS, STEPHEN GAUGER, STEVE O'NEILL, DAVID HUGHES, BOB GEIMER, DON HARTMAN, DONNA THOMAS, PAT HITCHCOCKAND BOB WOODBURN VIA SPEAKER PHONE.

GUESTS: Louise Goldstein: Dane County

PRESIDENT: SHARON ROYSTON, SECRETARY: STEVE GAUGER

MINUTES: Meeting called to order; request for items to be added to the agenda. MOTION by Ignatius/Hitchcock to approve the minutes of 9/17/02; motion carried unanimously.

TREASURER'S REPORT: Submitted by Bob Woodburn. MOTION by Hitchcock/Ignatius to Approve. Carried unanimously.

There was a discussion about the dues and donation process. For the horse interests funds are deposited by Dave Hughes, a statement is sent to the Treasurer. Marsha Cooper is the bookkeeper for this group. Kim Ignatius handles merchandise sales and Bob Geimer membership and donations. Steve Gauger collects receipts and sends them to Bob Woodburn. Bob W. discussed putting a sum of money in a C.D. This was tabled. Kim I. reported that 32 T-shirts are in the inventory. FODP started with 75.

OLD BUSINESS: None

NEW BUSINESS: Louise made a presentation about the Trail Steward Program. To implement the program it will take both DC ACT and FODP approval. A project description needs to be written. Pat Hitchcock requested that a vote be taken to begin the project. Louise volunteered to help with the project description. MOTION BY Steve Gauger/O'Neill to begin the process to prepare an application for the Trail Steward Project. Passed unanimously. .Pat H. will look for volunteers.

Chuck Gerhards will report on the Marty cabin site.

Bob Geimer reported that the Kiosk is designed and he is waiting for more information about installation. Probably next spring.

Steve O'Neill reported that he has a December 3rd meeting with Jeanne Eloranta and Tim White regarding setting up a format for the newsletter. Input will be needed for a quarterly newsletter.

COMMITTEE REPORTS:

PICNIC AREA: No rentals until the Park gets a shelter. Too complicated to deal with fees for now. Tables will be stored for winter.

Trails: There was a question about how many people are using the horse trials. Gates and signs are going up to separate the leased area. Dave Hughes reported that 17 Boy Scout volunteers worked on the trails and 29 volunteers turned out on a Saturday. He reported that the parking lot is coming along. Hughes presented bills for insurance for trails outside the park, for signs and posts from Dane County Parks, and a forthcoming bill for gravel and fill in the amount of $2455 which represents 1/2 of the cost under the Park Partner Match.

MOTION: P. Hitchcock/N. Cheney to approve horse trail expenditures. Passed unanimously.

Steve O'Neill discussed accessing Dane County Park Funds. He has receipts to submit. He will report at a future meeting.

FUND RAISING: Donna Thomas and Steve O'Neill have met. Donna suggested looking at the budget first and then look to others to help with fund raising. Getting funds to get an endowment going should be a priority. They will prioritize projects and match fundraising efforts.

COUNCIL RING: It was suggested that the minutes where this was discussed be found and sent to Bob Geimer.

WORK PLAN: Sharon Royston distributed information on the Park Work Plan and asked board members to review it and fill in needs. Steve O'Neill will check on our budget for next year .

TOILET FOR PICNIC AREA: Sharon will report on this.

POSTER PRINTS: Seventeen were sold but it would cost $500 to print 1800 posters. Donna Thomas advised against making this investment due to the difficulty in recouping the investment. Bob Woodburn thought that the poster could be used in a fund raising effort and stated that they would support the project with an additional donation. Sharon felt that it was an unplanned project and recommended not going forward with it at this time. At the time of the picnic, members of the Board of Directors were contacted and those contacted agreed to the project. MOTION: N. Cheney/S. Royston to return the funds to people who've already paid for a print. Motion passed with B. Woodburn voting no. Donna Thomas will distribute the checks and write a letter to purchasers.

Board Biographies: Sharon directed that all members put their biographies on the website. Include interests and expertise. Send them to Tim White @ tkwhites@merr.com.

KIOSK: Discuss held about placing names of ex board members on plaque. Tabled.

NAME THE PRAIRE. Steve O'Neill will check on naming the prairie. Suggest a naming policy.

GRANTS: Donna Thomas filed for a grant to fund fellowships. Students can apply in 2003-04

LOGO UPDATE: Dave Hughes suggested that we update the Park Logo and include the word " INC". in it.

A MOTION was made to adjourn. Passed unanimously.

Respectively Submitted. Steve Gauger, Secretary.