FRIENDS OF DONALD PARK, INC. MONTHLY MEETING OF THE BOARD OF DIRECTORS: 12/17/02.

IN ATTENDANCE: BOARD: K. IGNATIUS, B. WOODBURN, P. HITCHCOCK, B. GEIMER, D. HARTMAN, S. O'NEILL, N. MILLS, S. ROYSTON, D. HUGHES, AND D. THOMAS, S. GAUGER ABSENT.

FOUNDER: NAN WOODBURN, CHUCK GERHARDS, RECORDING SECRETARY: V. ANDERSON

FRIENDS OF DONALD PARK, INC.
MONTHLY MEETING OF THE BOARD OF DIRECTORS: 12/17/02.

PRESIDENT: S. ROYSTON, RECORDING SECRETARY: V. ANDERSON

CALL TO ORDER THE MONTHLY MEETING OF THE MEMBERS: by President Royston, 7:10 p.m.

MINUTES: MOTION by Hitchcock/Woodburn to approve the minutes of the 11/19/02 meeting with the following corrections/additions: Names of Chuck Gerhards and Steve O'Neill to be spelled consistently throughout minutes. Treasurer's Report text changed to state:"...Marsha Cooper is the bookkeeper for this group. Kim..." Poster Prints text changed to include the statement: "At the time of the picnic, members of the Board of Directors were contacted and those contacted agreed to the project." Motion carried unanimously.

AGENDA: Committee Reports section of the agenda will not list all committees since is it unfeasible that each and every committee would report at every meeting. When applicable, a specific committee report may be added to the agenda. B. Woodburn has volunteered to serve on the picnic shelter committee.

GUEST SPEAKER C. GERHARDS: Submitted report "Home Sites Before 1873 within the Boundaries of Donald Park, Town of Springdale" which summarizes his research into the Marty cabin foundation near the Big Spring and the area in and around the park.

Resources: to name a few: John Broihahn, State Historical Society archaelogist, the 1848-1948 centennial book of the Town of Springdale, Mr. Matt Marty, park volunteer and descendant of inhabitants of the cabin.

Broihahn: Listed the site on the state inventory of archaeological sites. Doubtful that funding would be available in the foreseeable future to research the area due to state budget deficit and priority going to sites at-risk due to proposed construction, road building, etc.

Describes the site as including a 20.5' by 14.5' foundation hole, large apple trees-long-standing apple orchard, no other storage hole found. To preserve the site at this time, he recommends no hiking trails near it and filling the foundation hole with cut branches.

Marty: His grandparents lived in the cabin. His aunt Rose was born there. Family history

states that Rose was born in 1893, a few weeks after the fire that destroyed the cabin. Surmise that the cabin would have been built sometime between the 1850's - 1893.

1848-1948 book and other sources: George Pechan, 1848, cabin by the Big Springs, Lawrence Smith first owner of this land, 1850 tax records document his ownership. Foyes bought land from Smith and land records refer to a residence in the vicinity. Other cabin sites: 1861 on land Hitchcock sold to park, 1861 at the border with the park on Messerschmidt Dr., 1863 north side of Hwy. 92 north of the Big Spring, spring SW of Hitchcock's residence.

Thanks to C. Gerhards for his extensive work.

TREASURER'S REPORT BY B. WOODBURN: Balance of $34,866.12 which includes $10,000.00 encumbered for picnic area toilet. Notes: reminder to have the checkbook at each Board meeting to facilitate prompt payment of bills. Current outstanding bills shall be forwarded to Ignatius who will coordinate with Secretary Gauger to pay. Bill for rental of the tractor submitted at great rate of $15/hr., less than $500.00, so Board approval unnecessary.

MOTION by Hughes/Hitchcock to approve payment of the herbicide bill of approximately $620.00, the sum to be reimbursed upon receipt of the prairie grant monies. Motion carried unanimously.

MOTION by Hitchcock/Geimer to approve the treasurer's report. Motion carried unanimously.

PRESIDENT'S SHORT UPDATE BY ROYSTON:

Bidding for toilet ongoing by Chris James/Dane County Parks(DCP).

Master Plan up for bid (consultant to write narrative to accompany the Master Map) in January with hope for completion by July 2003.

Annual Committee Heads meeting with DCP-12/18/02-2:30 in Park office to be attended by:

Royston, Hitchcock, Hughes, Thomas, O'Neill, Geimer, Spaay, Woodburn.

Draft Volunteer Registration and Release Form to be reviewed. New one page format, includes "idemnify and hold harmless" language for both DCP and FoDP, Inc., horse trail form and this form may be coordinated, question: "How often is a volunteer required to sign it?"

ACT Newsletter article re: Donald Park to Louise Goldstein by O'Neill.

Coca Cola, official supplier to DCP. As a courtesy, recommended to contact them first when considering such products for a FoDP,Inc. event.

Money generated inside the Park by FoDP, Inc. to be reported to DCP for 2002, i.e. jar donations, t-shirt sales, wood sales, etc. It is assumed that only profits from each project would be split between FoDP, Inc. and DCP???

QUICK REPORTS:

Volunteer Steward backpack samples/Hitchcock: to investigate inexpensive source with Lands'End corporate giving office and Bargain Nook in New Glarus. The backpacks with park logo would be used by teams of two volunteers serving as hosts throughout the park.

Interpreter signage metal sign frames-Best-Ex, Inc. of Baraboo sample/Hitchcock: No action. DCP has approved this sign. More information needed for January meeting: consistency within the park and horse trails, cost options, information plaque supplier/cost, weather resistancy, location of signs, etc.

Action Dates Information Sheet/Royston: a reminder to those responsible for certain reports of the reports due dates.

COMMITTEE REPORTS:

HORSE TRAIL BY D. HUGHES: $5 cash donation identified. The status of the horse trails depends upon a lot of planning to be completed with DCP. The parking area is almost completed. Locked gate prevent entrance at this time.

FUNDRAISING BY O'NEILL AND THOMAS: Met with successful fundraiser in Village of Mt. Horeb, Doug Pfaff, who recommends specific program to personalize the benefits of the park to the Village residents. Separate suggestion: business cards/fundraiser handouts.

OLD BUSINESS:

O'NEILL-KEN LEPINE MEETING:

Naming policy of DCP requires submitting the name to the DCP Board in the form of a resolution. Hitchcock's agreement with DCP stipulated John Hitchcock ski trail and Larson Pond.

Scheidegger bequest available by January 2003. Availability of funds for non-capital projects such as matching funds, endowments, easements, etc. being considered. Priority to build a park in Verona then set aside balance for other requests.

Various accounts/balances for funding of Donald Park remain unclear. Donald Park development fund, lease monies and original monies from Delma, etc.

MOTION TO BREAK FOR REFRESHMENTS BY ALL: MOTION PASSED UNANIMOUSLY.

NEW BUSINESS:

J. WOODBURN OFFER/$5000 MATCHING FUNDS FOR ENDOWMENT BY 12/31/02:

MOTION to pursue endowment with Madison Community Foundation (MCF). Discussion: O'Neill to contact J. Woodburn with specific questions regarding his generous offer: timeline extension, $1000 rather than $5000, use of general funds of up to $4000 in 2002 to meet the deadline and to raise $4000 in 2003 to reimburse the general funds, etc. Minutes of 2/19/02 and 5/21/02 reviewed to search for previous motions, explanation of benefits of MCF, etc. Motion carried, 9 in favor, 1 opposed.

DRAFT WORK PLAN-2003: Royston recorded estimated figures for the 2003 annual budget to be submitted in January 2003 and the 2004 capital budget to be submitted in April 2003 to DCP. She will prepare clean copies and distribute to all. Discussion regarding the appropriate approach-dream budget or realistic budget, and setting priorities for limited funds.

MOTION by Hughes/O'Neill to update the FoDP, Inc. logo to include in small letters under FoDP, Inc., "a Dane County Park". Motion carried unanimously.

ADJOURN: MOTION by Geimer/O'Neill to adjourn. Motion carried unanimously.

NEXT MEETING: Note change in week due to Royston's vacation: Tuesday, 1/14/03, 7:00 P.M. - TOWN HALL. Please notify S. Royston of any agenda items. Please call S. Royston if unable to attend/will arrive late: 832-1505 or town hall: 437-6230.

Proposed agenda items: Best-ex signs.____

To do list: Anderson to prepare roster of Board members and to be prepared to discuss details of Board insurance coverage. All Board members urged to review the "Friends of Donald Park, Inc. 2001 strategic plan: where have we been, where are we now, and where are we going. Monitor the website: www.donaldpark.org and consider ways to keep it up-to-date. Royston to prepare clean copy of draft work plan-2003 with figures generated by Board on 12/27/02.

RESPECTFULLY SUBMITTED, VICKI ANDERSON, RECORDING SECRETARY

Note to Board Members, Wow! I was impressed with all that has been accomplished this year. All of you deserve a big round of applause. Have a great holiday and see you in 2003. Vicki