MINUTES-FRIENDS OF DONALD PARK, INC. MONTHLY MEETING OF THE BOARD OF DIRECTORS: 12/15/09

IN ATTENDANCE: Board: Matt Marty, Roger Parr, Vickie Peterson, Merry Ross, Pat Schultz, Donna Thomas. Recording Secretary B. Hartman

The December meeting was held at the home of Conrad and Vicki Anderson and called to order by President Roger Parr at 6:45 P.M.

REVIEW AGENDA: Agenda was reviewed and motion by V. Peterson/P. Schultz to approve. Motion carried unanimously.

MINUTES: The September meeting minutes were reviewed. Motion by M. Ross/M. Marty to approve. Motion carried unanimously

ACKNOWLEDGEMENTS: None

APPEARANCES: None

COMMUNICATIONS: None

REPORTS

SECRETARY REPORT: None.

TREASURER’S REPORT:

Vicki is soliciting budget items from committees to complete the 2010 budget.

PRESIDENT: A meeting with DCP was moved to Wednesday, December 16^th to discuss the next steps of our Master Plan.

ADMINISTRATIVE POSITION REPORT: None

COMMITTEE REPORTS:

ADMINISTRATION, BUDGET, FINANCE, AND PLANNING – No Report

MEMBERSHIP/COMMUNICATIONS: The December newsletter has been mailed and options to donate toward the endowment and the education/interpretation funds were added to the membership renewal form. The membership renewal mailing is scheduled for January.

MEMBERSHIP DATA TRANSFER: Plans are to begin transferring the database to Quik Books starting in 2010.

WEBSITE: Reminder to find people to write the articles for the website. Don Hartman agreed to do interviews and write for the newsletter.

VOLUNTEER COORDINATION:

Tuesday volunteers led by Bob Dettwiler, continue to work and are moving the tools and supplies to the building closest to Pat’s house. Work is being done to clean it up and build work benches in the new building.

NATURAL AREAS: None

EQUESTRIAN TRAILS: Roger Parr

None

EDUCATION AND INTERPRETATION:

Mike Coffey sent the final report to the Mt. Horeb Area Community Foundation on the grant the Historical and Cultural committee received. It summarized the work that was completed at the cabin site and other archeological related areas.

UNFINISHED BUSINESS:

Action Items:

**County Meeting – The meeting with the county has been rescheduled for Wednesday, December 16 at 3:00.

**GPS of Trails – Roger reported that the GPS of trails will now be put off until spring.

NEW BUSINESS:

**Action Items

New Board Member Nominating Committee – A new board member nominating committee has been formed and consists of Jeanne Eloranta, Al Colvin, Mary Feldt, Dave Schreiber and Marsha Ralston. Names of potential board members were suggested and it was recommended that they be invited to our January Board meeting and submit a bio for voting ballots for the annual meeting.

**Volunteer Recruitment Ideas – Vicki Peterson suggested that we host seasonal events/activities at the Park to invite visitors, promote the park and ultimately they will be interested in becoming members and volunteers. A team of board members and volunteers will meet Saturday, January 9, at Wildcat Lanes for a breakfast meeting to discuss scheduling the events, theme and designing a flyer to hand out at the Garden Expo.

**Work plan for County Meeting – Moved to January Meeting.

**Budgets for 2010- get budget items to Vicki Peterson.

REVIEW AND APPROVE BILLS:

A bill in the amount of $221.00 was presented was for review. A motion was made by M. Ross/P. Schultz to approve. Motion carried unanimously.

NEXT BOARD MEETING:

Tuesday, January 17, 2009 6:30 p.m. at the Springdale Town Hall.

Suggested Agenda Items:

Planning for Annual Meeting

ADJOURN:

Motion by M. Ross/M. Marty to adjourn by unanimous consent at 7:30 p.m.

Respectfully submitted, Barb Hartman, Recording Secretary