MINUTES-FRIENDS
OF DONALD PARK, INC. MONTHLY
MEETING OF THE BOARD OF DIRECTORS:
03/16/10
IN
ATTENDANCE: Board: Mary Feldt, Matt Marty, Vickie
Peterson, Merry Ross,
Donna
Thomas.
Absent: Jay Gullixson, Roger Parr, Pat
Schultz. Recording Secretary B. Hartman
The
March meeting was held at the Springdale Town Hall and called to order by Vice
President Merry Ross at 6:40 P.M.
REVIEW
AGENDA: Agenda was reviewed and approved as
submitted.
MINUTES:
The February
meeting minutes were reviewed.
Motion by M. Marty/V. Peterson to approve as submitted. Motion carried
unanimously
ACKNOWLEDGEMENTS: None
APPEARANCES:
Bob
Dettwiler – Bob joined the meeting to report on Tuesday volunteer
projects and report on his meeting with DCP with regard to an updated map and
assist with the Mothers Day park event.
COMMUNICATIONS: None
REPORTS
SECRETARY
REPORT: None
TREASURERÕS
REPORT: Vickie Peterson made a request to the
Board to purchase the 2010 version of Quik Books, which costs approximately
$315 and is the program that we will be using for our data base. A motion was made by M. Ross/M. Feldt
to approve up to $315 to purchase the updated version. Vickie will be able to purchase it at a
lower cost through her business.
PRESIDENT: None
ADMINISTRATIVE
POSITION REPORT: Barb reported that approximately 98 membership
renewals have been received and a 2nd reminder was mailed in early March. The Annual meeting notice, ballots and volunteer
appreciation invitation were mailed and absentee ballots are coming in as well
as reservations for the dinner.
COMMITTEE
REPORTS:
ADMINISTRATION,
BUDGET, FINANCE, AND PLANNING – No Report
MEMBERSHIP/COMMUNICATIONS: Donna Thomas reported the annual report should be in the
mail in the next week and the insert featuring Pat Hitchcock turned out
especially nice. Donna remarked that
we should acknowledge Judy DvorakÕs outstanding work on putting it together.
WEBSITE: The March meeting agenda reminded volunteer work groups to
get their work dates on the website calendar.
VOLUNTEER
COORDINATION:
Bob
Dettwiler reported that he met with DCP and walked the park to discuss work
plans for the coming year. Bob
also met with them to work on an updated map. The Tuesday group continues to work clearing around PatÕs
and have spread the chips that were left by the county.
NATURAL
AREAS: None
EQUESTRIAN
TRAILS: Roger Parr
None
EDUCATION
AND INTERPRETATION:
Matt Marty
Donna
Thomas reported the Mary Spaay will head up the library educational project. One backpack will be put together at
this time for which a budget of $150 was approved.
Matt
Marty reported that Mary Spaay would like to lead a Maple Syrup event in
2011.
EVENTS: Vickie
Peterson
The
events committee continues to work on our first event of the year (Mothers Day),
and met to design the visitor guide and an updated map to be inserted in the
guide. Advertising is also being
coordinated with area newspapers and radio/TV stations.
UNFINISHED
BUSINESS:
Action
Items:
**Scheidegger
Grant Update – Merry reported that Tom Woods has accepted a position and
will be moving to Hawaii, but will consider working as a consultant on our
Interpretive Plan. Merry suggested
we continue to move the project forward and schedule our workshops for the
fall.
** MATC
Photography Project – A MATC photography student has been chosen to work
our project and Jay Gullixson will be meeting with that student at the park
this week.
**Annual Meeting/Volunteer Dinner – Invitations have been
sent and reservations are being received and due on March 17. Barb will follow up with an email
reminder to volunteers after the 17th to get a final count. Absentee ballots are also coming
in. The board will provide
desserts and Roger Parr and Dave Schreiber will bring the refreshments. Barb will purchase all table needs and
decorations. DCP reps have been
invited and only Rhea will be able to attend.
NEW
BUSINESS:
**Action Items
**MotherÕs Day Event – Vickie Peterson and the events
committee continue to work on plans and the design of the visitor guide booklet
for the park events. A brief
meeting after the board meeting was used to work out details on advertising and
an updated map as an insert. Bob
Dettwiler met with DCP to discuss the map. The map may have changes but will be kept separate so updated
maps can be inserted for future events.
Vickie is checking out printing bids. A motion was made by V. Peterson/M. Feldt to approve a
budget in the amount of $1,000 to cover printing and any other administrative expenses
associated with the 2010 events.
**Fathers Day Picnic – Further discussion continued on a
budget for the FatherÕs Day event.
A motion was made by M. Ross/M. Marty to approve a budget amount up to
but not more than $500 for the expenses incurred at the FatherÕs Day
Picnic. This motion would revoke
any prior motions, if any, for these expenses. Barb will contact Nina Cheney-Mills to determine her
interest in organizing entertainment for the event.
**Dane County Environmental Grant – Donna reminded the board
that we need to evaluate our needs for a grant and that there are other grants
that we can take advantage of for our smaller items.
REVIEW
AND APPROVE BILLS:
Bills
in the amount of $467.99 were submitted to Vickie Peterson: Mt. Horeb Chamber
dues $150.00, Booth Rent for 2011 Garden Expo $100.00, $217.99 to Barb Hartman
for postage/supplies and DSL reimbursement. A motion made by V. Peterson/M.
Ross to approve the bills. Motion
carried unanimously.
Agenda Items/Dream Projects:
Map
and Paper
Fundraising
projects
Board
Member projects
Server
Events
Finalize
FatherÕs Day Event
NEXT
BOARD MEETING:
Tuesday, April 20, 2010, 6:30 PM at the Springdale
Town Hall.
ADJOURN:
Motion by M. Marty/V. Peterson to adjourn by
unanimous consent at 7:50 p.m.
Respectfully
submitted, Barb Hartman, Recording Secretary